Call for Applications: Program Support Specialist PSS - Abuja, Kano, Lagos, Abakaliki, Jos, Makurdi | Apply Now

Call for Applications: Program Support Specialist PSS - Abuja, Kano, Lagos, Abakaliki, Jos, Makurdi |Apply Now

The roles and responsibilities of a Program Support Specialist at Carifika Network for Sustainable Development typically include providing administrative, logistical, and operational support to ensure the smooth functioning of programs or projects..CONTINUE READING HERE

The specific duties may vary depending on the organization and industry, but common responsibilities include: Administrative Support.

Documentation Management: 

1. Prepare, review, and maintain program documentation, reports, and records.
2. Organize files, databases, and program-related materials.

Scheduling and Coordination:

1. Schedule meetings, appointments, and events.
2. Coordinate calendars and travel arrangements for team members.

Communication Support:

1. Serve as a point of contact for internal and external communications.
2. Draft emails, memos, and reports for stakeholders.

Program Coordination

Monitoring and Reporting:

1. Track project timelines, deliverables, and milestones.
2. Assist in preparing performance and progress reports.

Budget and Financial Tracking:

1. Monitor budgets, process invoices, and track expenses.
2. Prepare financial summaries and assist in forecasting budgets.

Logistical Support:

1. Coordinate resources, materials, and supplies for program activities.
2. Manage event planning, including workshops, training sessions, or conferences.

Technical Support

Data Management and Analysis:

1. Collect, analyze, and interpret data related to program performance.
2. Use spreadsheets and databases to organize program metrics.

Process Improvement:

1. Identify areas for process improvement and propose solutions.
2. Implement tools or systems to enhance efficiency.

Stakeholder Engagement

Collaboration and Partnership:

1. Liaise with program managers, vendors, and stakeholders.
2. Support relationship management with external partners.

Problem-Solving and Troubleshooting:

1. Address issues and challenges to keep the program on track.
2. Provide solutions for operational or logistical obstacles.

Compliance and Quality Assurance

Policy Adherence:

1. Ensure programs comply with organizational policies and regulations.
2. Monitor adherence to legal and ethical standards.

Audit Support:

1. Assist during audits by preparing documentation and records.
2. Maintain data accuracy for compliance purposes.

Skills Required:

1. Organization and Time Management
2. Communication and Interpersonal Skills
3. Proficiency in MS Office (Excel, Word, PowerPoint)
4. Analytical and Problem-Solving Abilities
5. Attention to Detail
6. Project Management Knowledge

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This role is critical in ensuring programs are delivered effectively, within scope, and aligned with Carifika organizational goals.

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