MEDICAL STORE AUTOMATION(A CASE STUDY OF GENERAL HOSPITAL JEGA) JEGA, KEBBI STATE {CHAPTER THREE } {CHAPTER FOUR }

 CHAPTER FOUR 

SYSTEM DESIGN

System design can be defined as a procedure involved in using the information collected (during the system Analysis) in order to accomplish the logical desired of the information system. Accurate data entry procedure will be designed so that data going into the information system are correct. Also effect input and output to the form and screen design.  

4.1 RE-STATEMENT OF THE PROBLEM 

The problems associated with the system of store management as defined are:-

Lack of beat and patrol system 

Lack of proper record

Lack of condoning and searching known item 

Lack of monitoring a discrete surveillance on known item. 

Lack of educating the habitants on how to recognize some item.

4.2 RE-STATEMENT OF THE OBJECTIVES 

1. To use computer in keeping records 

2. To use computer to improve record keeping of all the personnel in the station.

3.     To automate the store properly 

4.3 NEW INPUT REQUIREMENT 

The inputs required by the system are: 

1. The item data: In this process, records on all items to be received in the store will be collected and captured into the computer. This will be used for reference to the item. The data is captured from the received register, which is taken to the database table. The fields include: 

a. Name of Item 

b. Number of Item 

c. From where item come 

4.4 TESTING 

Testing a system often requires as much effort as developing it, but because it is one of the final steps, it is not usually given much planning as the earlier phases. 

The aim of testing is to prove that the developed system addressed the pre-defined business requirement and will operate efficiently and reliably when ran.

System testing should prove that the computer system work as intended and is accepted by all users. It should also show that the computer system would interface correctly with other existing computer system. The running of the system should under the control of operation there are three types of testing, namely:

Unit testing 

System testing 

Volume testing

1. UNIT TESTING 

In unit testing, each module is tested as it is written. This is known as modular programming. Test data, which is an assembled set of data items, is used to try at all of the processing features and controls of the new program. The test data include both valid and invalid data items, where the valid data will represent the outer range of acceptable values that can be processed. 

2. SYSTEM TESTING 

In system testing, the actual operation of the new system testing and user using real life application, data carries it out. It serves to exercise the new system to make sure that the users understand and are satisfied with the results intended to be delivered. 

3. VOLUME TESTING 

This is the third method of testing; it involves testing the developed system with a large or bulky amount of data. 

4.5 IMPLEMENTATION

In this case, the system can convert the operations of store record for the purpose of those activities that can be implemented based on a particular record that replace an existing activities that can be easily convert the new and the old system design constraints. Therefore the implementation has a procedure that will convert all the necessary documentations of all the possible operation been conducted by a personal record or item record in dealing with the design constraints. 

However, every system has a method of conversion that the entire entire program has an alternative for the old and new system either smaller simple system. Although there is a parallel method in ensuring job is completed based on the expensive requirements by the people and the time involved in it. 

Implementing the system will promote a developed planning that will intend to be accepted by the users and the existing system, where every system is assigned to operation how a store record is obtained and the control of every type of store by any database file in the system, the aim of implementation is to provide the system to recall a particular item and record that will read all the possible data in the store to ensure the control of item in any place in the management. 

SOURCE: HASKENEWS

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