MEDICAL STORE AUTOMATION(A CASE STUDY OF GENERAL HOSPITAL JEGA) JEGA, KEBBI STATE {CHAPTER THREE }

  CHAPTER THREE 

SYSTEM ANALYSIS

This chapter is based on the outcome of interviews and research work carryout inside the general hospital jega. Analyze the system and look for possible areas that need to be taken in order to make it more in turn with the computerization objectives, which this project is trying to achieve. This will give clearer features of the situation before and after the benefits of computerization are fully employed. 

3.1 RE-STATEMENT OF THE PROBLEMS 

The problems associated with the system store management as defined are: 

Lack of beat and patrol system 

Lack of proper record 

Lack of condoning and searching known item areas

Lack of monitoring a discrete surveillance on known item

Lack of educating the habitants on how to recognize some item. 

3.2 RE-STATEMENT OF OBJECTIVES 

1. To use computer to overcome, the searching of item and item area. 

2. To use computer in keeping records 

3. To use computer to improve record keeping of the entire item in the store. 

3.3        PROGRAM SPECIFICATION

Procedure password prompts the user to enter username and password. If password is incorrect that display error message and quit to Visual Basic environment procedure to main menu. 

a. NEW

- New Item 

- New categories 

- New department 

b. REQUISITION 

c. NEW ARRIVAL 

d. ADMINISTRATION 

- Manage user 

- Edit department name 

- Edit Categories name 

- Edit item number 

e. REPORT 

- Stock level report 

- Requisition Report 

- New stock report and exit button

3.4 ANALYSIS OF INPUT 

Input of store record are data collected by the system for its use and these are stock data, item record and the staff on duty record. 

The stock data is a data collection for every item that is consisted of all the necessary information about the item. It consists of: 

Name of item 

Choose categories

Create 

Exit

New Categories 

Enter categories name 

Create

Exit 

New department

Enter new department 

Create 

Exit 

New item 

Choose categories 

Item 

Create 

Exit 

The next record is the item record, which is the record of the categories of every item. It has its own record based on the types.

3.5      THE ANALYSIS OF REQUISITION 

This contains all the item information which will allow the department to make a request of item. 

SYSTEM PROCEDURE 

Request Input 

(1) Select item categories 

(2) Select item 

(3) Number requested

(4) Select Requisition department   

(5) Make Requisition

(6) Exit 

The Item New Arrival 

(1) Select item categories 

(2) Select item 

(3) Enter number of arrival 

(4) Add item 

(5) Exit 

The Administration 

(1) The manage user 

The password Menu 

Add new user 

Edit password 

Delete User 

OK or Exit 

(2) Edit department name 

To make change department name 

Choose department 

Enter new name 

Change or Exit 

(3) Edit Categories name 

To change categories name 

Choose categories 

Enter new name 

Change or Exit 

(4) Edit Item Number 

a. Select item category 

b. Select item number 

c. Current value 

d. Enter number 

e. Change or Exit 

3.6      THE REPORT 

This counts all the input and output that you make during the store automation system it will give you a standard report that you can prosecute to the management. 

The report it contains are:

(1) STOCK LEVEL REPORT 

This contains the different items in the list of item that can be maintained in and out of the stock management. Therefore it contains the donation of item number and number available. 

(2) REQUISITION REPORT 

This contains the different request making in the store, it will allow you to alter the data from and to and view it. It will view the exact reports that make requested the data. 

(3) NEW STOCK REPORT 

This means the new item arrival in the store information, it contains; Enter data, From, To, View. It will exact the specific item that arrival in that present data.   

New output requirement of the output required are the end product of searching of the item which is the reason for having the system and if the output is not analyzed, then there is no essence of the system. 

The output it contains in the information item therefore is:

(a) Item category which means from which categories items are coming from, e.g. 

Cleaning material 

Donation 

Furniture Department  

Office Equipment 

(b) Item name: It depends on which item it will be added in the store. It may be from

(1) Cleaning material 

(2) Donation 

(3) Furniture Department  

(4) Office Equipment

This will create the exact item that you added into the store management.

SOURCE: HASKENEWS

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